Congress Services

Pre-congress Services

• Preparation of a preliminary project and budget
• Creation of a dedicated web page on our web site and creation of a dedicated e-mail address
  Study of graphic design and printing of conference material (brochure, posters, participant badges, etc.)
• Venue selection
• Event marketing through direct mail and making use of our mailing lists
• Relationship management with public authorities, sponsors, suppliers, speakers, etc.
• Supply of personalized conference bags, pens, gadgets, gifts, etc.
• Management of participants’ registrations (registration on line on our web site is available on request)
• Handling of all formalities for the assignation of ECM creditsi
• Hotel booking management for speakers, participants, accompanying persons
• Planning of sponsorship and funding opportunities, sponsor recruitment

On site Congress Services

• Supervision of congress venue set up
• Congress secretariat on site
• Administrative management of the event
• Food & beverage services
• Arrangement of all audio-visual and technical requirements
• Translation and interpreting services
• Guides, hostesses, interpreters, stewards
• Social programs (excursions, shows, entertainment)
• Travel-related services (transfers, car rental, etc.)
• Media relations (press agency, press releases and conferences)
• Collection, recording and management of scientific papers (with the support of the Scientific Secretariat of the event)

Post-congress Services

• Preparation of the final balance of the event and closure of all administrative duties
• Transcription and publication of congress proceedings
• Sending of thank you letters to invited speakers and guests
• Sending of ECM certificates to participants